National Oceanic and Atmospheric Administration
NATIONAL WEATHER SERVICE
Silver Spring, Md. 20910
February 21, 1984 W/MB1
|
U.S. DEPARTMENT OF COMMERCE National Oceanic and Atmospheric Administration NATIONAL WEATHER SERVICE Silver Spring, Md. 20910 February 21, 1984 W/MB1 |
W/OSO321 April 28, 1995
TO: All Holders of Operations Manual.
SUBJECT: Transmittal Memorandum for Operations Manual Issuance 95-5
1. Material Transmitted:
WSOM Chapter A-14, "Maintenance Record," six pages.
2. Summary:
The Chapter A-14 has minor revisions throughout. The new Chapter implements new form A-26.
3. Effect on Other Instructions:
Cancels WSOM Chapter A-14, transmittal issuance 84-13, dated October 9, 1984.
Also cancels the following OMLs:
OML 6-88, dated September 20, 1988 (filed with A-14)
OML 8-93, dated August 18, 1993 (filed with A-14)
Elbert W. Friday, Jr.
Assistant Administrator
for Weather Services
Issue Date Org. Code NATIONAL WEATHER SERVICE Part Chap.
4-28-95 W/OSO32 Operations Manual A 14
MAINTENANCE RECORD
Table of Contents:
1. Purpose
2. Description
2.1 General Information
2.2 Equipment, Parts Failure, and Miscellaneous Information
3. Origination
4. Closing
5. Distribution
6. Retention
7.1 Station Manager
7.2 Operations Personnel
7.3 Maintenance Personnel
7.4 Regional Maintenance Specialist
Exhibit:
Appendix:
A. WS Form A-26 Data Entry Instructions
1. Purpose. This Chapter defines and assigns responsibility for the origination, completion, distribution, and retention of National Weather Service (NWS) WS Form A-26, Maintenance Record. This form serves to:
a. notify maintenance personnel of an equipment outage;b. show that the equipment has been returned to service;
c. provide detailed information on equipment failures for analysis, reporting, and possible modification; and
d. collect information on maintenance work for analysis, reporting, and staffing decisions.
2. Description. The WS Form A-26 is a single page form. The front contains a general information section, an equipment information section, a parts failure information section, and a miscellaneous information section. The back contains codes for use by maintenance personnel.
Weather Service Headquarters will provide for electronic collection of the information on this form. Instructions for electronic data entry are provided in Engineering Handbook 4 (EHB4), Engineering Management Reporting System.
2.1 General Information. The general information section provides space for entering pertinent times, initials, response priority, and a description of the failure. Instructions for completing this section are in Appendix A and EHB-4.
2.2 Equipment, Parts Failure, and Miscellaneous Information. These sections provide space for maintenance personnel to enter various maintenance information. Instructions for completing these sections are in EHB-4.
3. Origination. Either operations or maintenance personnel may originate this form. Equipment users shall originate this form to report an equipment malfunction to maintenance personnel. Maintenance personnel shall originate this form according to instructions in EHB-4. The form provides local documentation and should be originated for all operational equipment/system failures.
4. Closing. Close the form when the maintenance action for which it was originated is completed. Forms originated for equipment outages may be closed by operations personnel. Follow regional direction.
5. Distribution. Submit all completed A-26 forms through the Electronics Systems Analyst (ESA) if assigned, or if none is assigned, send directly to the Regional Maintenance Specialist (RMS) or the Area Electronics Supervisor (AES), if applicable. After review, the RMS/AES shall keep a photocopy and send the original form(s) for reportable equipment to:
Configuration Management Section, W/OSO113
National Weather Service
SSMC2, Room 16414
1325 East-West Highway
Silver Spring, Maryland 20910
When electronic data entry is implemented, the RMS/AES need not send paper forms to the above address.
6. Retention. There is no national requirement to retain local copies of the paper forms after the data are entered in the national data base. Until electronic data entry is implemented, keep a paper form for 1 month. After electronic data entry is implemented, forms may be discarded after the electronic form is committed.
7. Responsibilities. This section defines the responsibilities of employees regarding WS Form A-26.
7.1 Station Manager. The station manager is responsible for the following.
a. A form is originated and the maintenance staff is informed of each equipment malfunction occurring within the station's area of responsibility of which the operations staff is aware.
b. Equipment operators and users are aware of equipment restoration priorities.c. Form entries are legible and accurate.
d. Ensuring that a supply of forms is available for use by station personnel.
7.2 Operations Personnel. Station operations personnel shall:
a. originate a form for each equipment malfunction occurring within the station's area of responsibility of which station personnel are aware;
b. assign response priorities according to equipment restoration priorities;
c. inform maintenance personnel of forms station personnel originate: andd. assure legibility and accuracy of entries on the form.
7.3 Maintenance Personnel. Station maintenance personnel are responsible for the following:
a. The legible and accurate completion of the equipment, parts failure, and miscellaneous information sections of the form when station personnel perform the maintenance. When electronic data entry is implemented, maintenance personnel shall enter the completed forms electronically in the Engineering Management Reporting System.
b. The ESA or resident senior electronics technician (ET) shall review all paper forms completed by station maintenance personnel for legibility and accuracy. The senior ET shall forward completed forms to the RMS (or AES, if applicable).
7.4 Regional Maintenance Specialist. RMSs (or AESs, if applicable) shall:
a. quality control all forms completed in their area of responsibility, and
b. forward the forms for reportable equipment (and all forms reporting activation, deactivation, or modification) to NWS Headquarters until electronic data entry is implemented.
8. Document Number. The document number printed on the form is used to cross-reference information on other forms. Include this number on NOAA Form 37-4 (Stores Requisition), requisitions entered electronically in the Consolidated Logistics System, WS Form H-14 (Equipment Return Tag), and other forms requiring this number.
/wsom/manual/IMAGES/e141.gif
WS FORM A-26 DATA ENTRY INSTRUCTIONS
This appendix contains data entry instructions for the General Information section (blocks 1 through 5) of WS Form A-26. For equipment malfunctions operations personnel shall complete blocks 1 through 3 and 5 before giving the form to maintenance personnel. Make all entries in blue or black ink.
Block 1. OPEN DATE/TIME. Enter the date (mm/dd/yy) and time (hhmm) when equipment malfunction was first noticed. Record the local time using 24-hour time.
Block 2. INITIALS. Enter the initials of the person originating the form.
Block 3. RESPONSE PRIORITY. Enter a mark in the appropriate block.
Use IMMEDIATE priority only if the urgency of system restoration justifies interrupting any other maintenance work in progress (except another immediate priority failure) or calling a technician back to duty or overtime.
Use ROUTINE priority for next working day service.
Use LOW priority for service as time permits.
Various programs may assign more specific meanings to the response priorities.
Block 4. CLOSE DATE/TIME. This block may be completed by either maintenance or operations personnel following regional instructions. Enter the date and time when the equipment was returned to service. Record the time as described for block 1.
Block 5. DESCRIPTION. Identify the malfunctioning equipment. Describe the symptoms observed and other relevant information such as conditions of actions preceding the malfunction.